Set Up Categorization Rules

Every business has transactions that repeat—the same vendors, the same types of purchases, the same expense patterns. Categorizing these manually every time they appear is wasted effort. FiscalInsights lets you create categorization rules that automatically classify recurring transactions based on criteria you define: vendor name, amount range, description keywords, or any combination.

Rules are easy to create and powerful in practice. When you categorize a transaction, FiscalInsights asks if you want to create a rule for similar transactions going forward. One click, and every future transaction from that vendor is auto-categorized. For more complex scenarios, the rule builder lets you combine conditions—"if the vendor is Amazon AND the amount is under $100, categorize as Office Supplies; if over $100, categorize as Equipment."

Pattern learning takes rules further. FiscalInsights observes how you categorize transactions over time and suggests new rules based on the patterns it detects. If you consistently categorize charges from a particular set of vendors as Marketing, the system suggests a rule to automate it. Over time, your categorization rules evolve to handle nearly all transactions automatically, leaving only true exceptions for manual review.