Statement of Account Template
Client account statement showing all invoices and payments.
What's Included:
- Chronological listing of all invoices, payments, and credits on the account
- Running balance column showing the account status after each transaction
- Aging summary showing current, 30, 60, and 90+ day balances
- Statement period selector for monthly or custom date range reporting
Available Formats:
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A statement of account gives your client a complete picture of their financial relationship with your business. Unlike an invoice (which shows a single charge), a statement lists every transaction—invoices, payments, credits—and a running balance. It is an effective collection tool because it shows the full picture.
Sending monthly statements is a best practice for businesses with recurring clients. Even if all invoices are current, the statement reinforces your professionalism and keeps your business top of mind. For clients with overdue balances, the aging summary at the bottom provides a clear reminder without requiring an awkward phone call.
How to Use This Template
Select the Client and Period
Choose the client and the statement period (this month, last quarter, or a custom date range).
Enter Account Activity
List all invoices sent, payments received, and credits issued during the period. The template calculates the running balance for each transaction.
Send to Client
Review the aging summary, then export and send the statement. This serves as both a payment reminder and a complete account record.
Frequently Asked Questions
How often should I send statements of account?
Monthly is standard for active accounts. For accounts with overdue balances, consider sending statements weekly until the balance is resolved. This template lets you generate statements for any date range.
What is the difference between a statement of account and an invoice?
An invoice requests payment for a specific transaction. A statement of account summarizes all activity—invoices, payments, and credits—over a period, showing the running balance. Think of invoices as individual charges and statements as the full account ledger.
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