Invoice Template
Professional invoice template for freelancers and small businesses. Includes all essential elements and payment terms.
What's Included:
- Clean professional layout with customizable logo and business details
- Auto-calculating line items with quantity, rate, and subtotal columns
- Configurable payment terms, due date, and late fee sections
- Tax calculation fields supporting multiple tax rates and jurisdictions
Available Formats:
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A professional invoice does more than request payment—it reinforces your brand and sets clear expectations for when and how you expect to be paid. This template includes every element that a proper invoice should have: unique invoice number, your business details, client details, itemized charges, tax calculations, payment terms, and accepted payment methods.
Tip: always include a specific due date rather than just "Net 30." Invoices with a concrete due date get paid an average of 8 days faster. You should also add your preferred payment method prominently—whether that is bank transfer, credit card, or an online payment link—to reduce friction and speed up collection.
How to Use This Template
Add Your Business Details
Replace the placeholder logo, company name, and address with your own business information in the header section.
Enter Line Items
Add each product or service as a line item with description, quantity, and rate. The template calculates subtotals and the grand total automatically.
Set Payment Terms and Send
Choose your payment terms from the dropdown (Net 15, Net 30, etc.), add any notes, then export to PDF and send to your client.
Frequently Asked Questions
What information must a professional invoice include?
At minimum: your business name and contact info, client details, a unique invoice number, date issued, itemized list of goods or services, total amount due, payment terms, and accepted payment methods. This template includes all of these plus optional fields for tax IDs and purchase order numbers.
What are the best payment terms to use on an invoice?
Net 30 is standard, but if cash flow is a concern, consider Net 15 or even due-on-receipt for smaller invoices. You can also offer a small early payment discount (e.g., 2% off if paid within 10 days) to incentivize faster payment.
Related Financial Resources
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