Contractor Invoice Template
Invoice template for contractors with line items for labor, materials, and equipment.
What's Included:
- Separate sections for labor, materials, and equipment rental costs
- Change order tracking with approval status and cost impact
- Progress billing fields for percentage-of-completion invoicing
- Lien waiver checkbox and compliance notice section
Available Formats:
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Contractor invoices need to satisfy not just the client but also general contractors, project managers, and sometimes bonding companies. This template separates labor, materials, and equipment into clearly defined sections so every stakeholder can see exactly where the money is going. It also includes change order tracking for when scope changes mid-project.
Progress billing is standard in construction, and this template handles it with percentage-of-completion fields. Enter the total contract value and the percentage completed this billing period—the template calculates the amount due. The lien waiver checkbox helps you stay compliant with state requirements and keeps payments flowing smoothly.
How to Use This Template
Enter Job Details
Fill in the project name, address, contract number, and billing period at the top of the invoice.
Itemize Labor, Materials, and Equipment
Enter each cost category separately with detailed line items. For labor, include hours and rate; for materials, include quantity and unit cost.
Submit for Approval
If progress billing, enter the percentage complete. Attach any required lien waivers, then send to the general contractor or property owner for approval.
Frequently Asked Questions
What is progress billing and how does it work for contractors?
Progress billing invoices clients based on the percentage of work completed rather than a fixed schedule. For example, if you have completed 25% of a $100,000 project, you bill $25,000. This template calculates the billed amount based on the completion percentage you enter.
Do I need to include a lien waiver with my contractor invoice?
In many states, submitting a lien waiver with each progress payment is required or strongly recommended. It protects the property owner by confirming you have been paid and waive your right to file a lien for that amount. This template includes a lien waiver checkbox for compliance tracking.
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