1099 Tracking Template
Track contractor payments for 1099 filing requirements.
What's Included:
- Contractor roster with name, address, TIN/EIN, and W-9 status
- Payment log tracking every payment made to each contractor
- Automatic threshold alert when payments reach $600 (1099-NEC filing trigger)
- Year-end 1099-NEC form data export ready for filing
Available Formats:
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If you pay contractors, you are required to file 1099-NEC forms for anyone who received $600 or more during the year. Miss a filing and you face penalties of $50-$280 per form. This template prevents that by tracking every contractor payment and alerting you when someone crosses the $600 threshold.
The W-9 tracking column is just as important as the payment tracking. You need a valid W-9 from every contractor before making the first payment—otherwise you may need to withhold 24% backup withholding. This template flags contractors who are missing W-9s so you can collect them proactively.
How to Use This Template
Add Contractors
Enter each contractor's name, address, and taxpayer identification number. Track whether you have received a signed W-9 from each contractor.
Log Every Payment
Each time you pay a contractor, enter the date, amount, and description. The template keeps a running total per contractor.
File 1099s at Year-End
In January, the template highlights every contractor who received $600 or more. Export their data for filing 1099-NEC forms with the IRS.
Frequently Asked Questions
When do I need to file 1099-NEC forms?
1099-NEC forms must be filed with the IRS and furnished to recipients by January 31 for the prior calendar year. This template provides a year-end export that includes all the data you need for filing.
What happens if I do not file a required 1099?
Penalties range from $50 per form (filed within 30 days of deadline) to $280 per form (filed after August 1 or not at all). For intentional disregard, there is no maximum penalty. This template prevents missed filings by automatically flagging contractors who reach the $600 threshold.
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