Bookkeeping for Virtual Assistants
Hourly billing, client management, and VA business finances.
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Multi-Client Time Tracker
Log time across clients with quick-switch functionality and automatic billing calculations based on each client's rate agreement.
Hour Package Manager
Track prepaid hour packages per client with real-time balance displays, low-hour alerts, and automatic package renewal billing.
Service Tier Pricing
Set different hourly rates for admin, specialized, and executive-level services and apply the correct tier to logged time automatically.
Subcontractor VA Manager
Track work delegated to subcontractor VAs, calculate your margin on their hours, and generate 1099s at year end.
Financial Challenges for Virtual Assistants
- Tracking time across multiple clients when tasks shift rapidly between email management, scheduling, and project support
- Managing hourly package billing where clients prepay for blocks of hours that may not align with monthly billing cycles
- Pricing VA services appropriately as skills grow from basic admin to specialized services like bookkeeping or social media
- Scaling beyond solo work by hiring subcontractor VAs while maintaining quality and managing their compensation
Virtual assistants are the ultimate multi-tasking professionals, switching between clients and tasks dozens of times per day. This constant context-switching makes accurate time tracking essential—yet it's also what makes it hardest. Without precise records, VAs routinely underbill for the time they actually spend on client work.
FiscalInsights is built for the fast-paced reality of VA work. Quick-switch time tracking captures every minute across clients, hour packages are monitored with automatic alerts, and multi-tier pricing ensures your growing expertise is reflected in your billing. For VAs building teams, subcontractor management tracks delegated work and margins.
Grow from a solo VA into a virtual assistant agency with FiscalInsights managing the financial foundation. Track your time precisely, bill clients accurately, and make the transition from trading hours for dollars to building a scalable VA business.
Frequently Asked Questions
How do virtual assistants track time across multiple clients?
FiscalInsights provides rapid client-switching time tracking designed for VAs who bounce between clients throughout the day. Each time entry is tagged to the correct client and service tier, and running totals show how much of each client's hour package has been used.
How should VAs price their services as they gain experience?
FiscalInsights tracks your effective hourly rate over time and by task type. As you develop specialized skills, the system shows how your rates compare to market rates for those services. Most VAs should raise rates every 6-12 months as their efficiency and expertise grow.
When should a virtual assistant hire subcontractors?
FiscalInsights models the financial impact of hiring subcontractor VAs by comparing what you can charge clients against sub-VA pay rates. The system shows your per-hour profit on delegated work and helps you identify which tasks to keep and which to delegate for maximum business profitability.
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Built for virtual assistants who want to spend less time on bookkeeping.
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