Accounting for Contractors
Job costing, expense tracking, and cash flow management for contractors.
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Job Costing Engine
Track every dollar spent on each job site—materials, labor, equipment rental, and subs—with real-time budget vs. actual comparisons.
Progress Billing & Retainage
Generate AIA-style progress billing invoices and automatically track retainage holdbacks so you know exactly what you're owed.
Change Order Tracking
Log change orders with their financial impact and automatically adjust project budgets so your estimates stay aligned with reality.
Equipment Depreciation Manager
Track depreciation schedules for vehicles, heavy equipment, and tools using IRS-approved methods to maximize tax deductions.
Financial Challenges for Contractors
- Tracking material costs, labor, and subcontractor expenses across multiple active job sites
- Managing progress billing and retainage holdbacks that tie up cash for months
- Keeping equipment depreciation records accurate across a fleet of heavy machinery and tools
- Handling change orders that alter project budgets mid-job without losing track of original estimates
General contractors and specialty trades operate in a world of thin margins and complex financial logistics. A single miscalculated bid or untracked change order can turn a profitable job into a money-losing headache. Yet most contractors still rely on spreadsheets and shoebox receipts to manage their finances.
FiscalInsights brings construction-grade financial tracking to your business. Our job costing engine ensures every material purchase, labor hour, and equipment rental is allocated to the right project. Progress billing tools generate professional invoices that match industry standards, while retainage tracking keeps your receivables accurate.
From a solo handyman to a mid-size GC running ten concurrent projects, FiscalInsights scales with your business. Real-time dashboards show you which jobs are on budget, which are bleeding money, and where your cash is tied up—so you can make better bidding decisions and protect your margins.
Frequently Asked Questions
How do I track costs across multiple construction jobs?
FiscalInsights uses job codes to allocate every expense—from a lumber delivery to a subcontractor payment—to the correct project. You see real-time budget vs. actual reports for each job, making it easy to spot cost overruns before they eat your margins.
What is retainage and how do I track it?
Retainage is the percentage of payment withheld by the project owner until work is completed, typically 5-10%. FiscalInsights automatically calculates retainage on each progress invoice and tracks it as a receivable so you have an accurate picture of your cash position.
How should contractors handle equipment depreciation?
FiscalInsights supports Section 179 deductions, bonus depreciation, and standard MACRS schedules. Enter your equipment details once and the system calculates annual deductions automatically, helping you decide whether to buy or lease based on tax impact.
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Built for contractors who want to spend less time on bookkeeping.
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